FILE EXPORT ACCOUNT RECEIVABLES - PREBILLING
Before the process of interfacing ticket data through the FileExport process, some steps should be taken.
Set the date range for the tickets you want to review and possibly correct before invoicing.
Review the report for discrepancies in material prices, taxes, orders, etc.
Your company should have procedures for incorrect tickets.
To void the ticket, call up the ticket to the screen using the ticket lookup. Click the Void check box and then Save (green check mark).
Create a replacement ticket by using the manual ticket entry. You should note the old ticket number in the remark box of the new ticket. You should go back to the Void ticket and reference the new ticket number as well. It’s good practice when you need to explain why a ticket was Voided.
Besides changing the information through pricing, or voiding a ticket and entering a manual ticket with the correct data, your third option would be to bring over the tickets into your Accounting software as an invoice and process corrections (debit/credit) to the invoice.
AR INVOICING - CREATING A .TXT FILE WITH FILE EXPORT
THE BILLING PROCESS
From the main screen of SMSTurbo
Leaving the Filter Ranges as shown above, will qualify all Customers, all Orders from all the Material Categories. Select the From and To Dates of the tickets you want invoiced.
The Print Transactions box, when checked, will display the SMSTurbo invoices which can be printed, saved or emailed as well as creating the data for AR invoices to the .txt file through FileExport.
Click the OK Button to continue billing.
Confirm you wish to generate invoices? Click Yes
This is the dialog for transactions recorded in the ARInvoices.txt FileExport. Click OK
You would then use the .txt file to import this data into your Accounting software.
If you answer Yes to Display Transactions, here’s a sample of an SMSTurbo Invoice.
The SMSTurbo ticket(s) now references the invoice # 1005