QUICKBOOKS ACCOUNT RECEIVABLES - PREBILLING
Before the Accounting - Billing process to create AR invoices is executed, some steps should be taken.
Set the date range for the tickets you want to review and possibly correct before invoicing.
Review the report for discrepancies in material prices, taxes, orders, etc.
Your company should have procedures for incorrect tickets.
To void the ticket, call up the ticket to the screen using the ticket lookup. Click the Void check box and then Save.
Create a replacement ticket by using the manual ticket entry. You should note the old ticket number in the remark box of the new ticket. You should go back to the Void ticket and reference the new ticket number as well. It's good practice when you need to explain why a ticket was Voided.
Besides changing the information through pricing, or voiding a ticket and entering a manual ticket with the correct data, your third option would be to bring over the tickets into QuickBooks as an invoice and process corrections (debit/credit) to the invoice in QuickBooks.
ACCOUNT RECEIVABLES INVOICING - INTERFACE WITH QUICKBOOKS
THE BILLING PROCESS
From the main screen of SMSTurbo, click the Accounting button and choose Billing
The interface screen will appear.
Leaving the Filter Ranges as shown above, will qualify all Customers, all Orders from all the Material Categories. Select the From and To Dates
of the tickets you want invoiced. If your company has established billing cycles, the Billing Cycle will have a drop down selection, typically Daily,
Weekly or Monthly. The Print Transactions box, when checked, will print the invoices on the SMSTurbo invoice form as well as adding invoices to QuickBooks.
Check off Customer Tickets.
Your Starting Invoice # must be beyond the current invoice numbers in QuickBooks. You should use a starting invoice number outside your QuickBook's invoice range. This only needs to be assigned on your first billing attempt. SMSTurbo will keep track of the sequential invoice
# with each billing process.
Make sure the From and To Dates are the correct date range for invoicing
Click the OK Button to continue billing
Confirm you wish to generate invoices? Click Yes
Confirm, Yes this is correct company.
This is the dialog for transactions recorded in QuickBooks. Click OK
The next dialog screen will ask if you want to synchronize balances. Click No.
Click Yes if you want to update the Customers' balances in SMSTurbo. Typically, you will answer No.
If you answer Yes to Display Transactions, here's a sample of an SMSTurbo Invoice.
Here's a sample of the Invoice in QuickBooks
The SMSTurbo ticket now references the invoice # 1000028.